Add staff and their services
In «Administration» → «Staff», add your specialists and mark which services each one provides. A specialist without services can't be booked. You can add as many staff as you like — it's free.
If you work alone, you don't need to add staff — just confirm that you work alone. To take a specialist out of online booking for a while (holiday, sick leave), turn off «Takes bookings»: existing bookings stay, new ones won't come in.
Set the schedule
Recurring rules — «Mon–Fri 10 to 7» or «every other day», for example — are set in «Administration» → «Regular schedules». The «Schedule» section shows each employee's week, where you adjust hours for a specific day if something changes.
If hours in «Schedule» and in the recurring schedule differ, compare them for the same employee — clients see the resulting time.
Breaks
- In «Records», tap a specialist's free cell and choose «Add Break».
- The break disappears from the time available for booking.
- To remove a break, tap it and choose «Delete Break».
Rooms, chairs and equipment
If a service needs a room or a device and you have fewer of them than specialists, add them as resources and link them to services. When a resource is already taken at that time, Gako warns you before creating the booking — two clients won't end up in one room.
Who sees what
Permissions are set with roles: for example, a specialist sees and creates only their own bookings and edits their own schedule, while an admin sees everything. If someone is missing a section, their role lacks that permission — the owner changes it in «Settings» → «Roles».